15 January 2025, Annual PHRF-NB Meeting Minutes

Posted on January 21, 2025 - Meeting Minutes

DRAFT

Performance Handicap Racing Fleet
Narragansett Bay (PHRF-NB)

2025 Annual Meeting
Agenda

Date:  Wednesday, January 15, 2024
Attendees:  PHRF-NB Board, Rating Committee and Members
Time:  1830
Location:  Newport Yacht Club.

  1. Call to Order 6:30pm
  2. Roll Call – Don Kern, Commodore; Will Museler, Rating Chairman; Roy Guay, Treasurer; Bob Horton, Secretary; board members in attendance, EC Helme, Todd Johnston, Moose McClintock, Mark Nannini, Kathy Rotsky, PHRF-NB Administrator. Board members not in attendance, Ken Madeiro, Vin McAteer, Randy Shore, Matthew Smith
    Guests – Timothy Grimes, Darris Witham, Mark Rotsky
  3. Approval of 2024 Annual Meeting Minutes – A motion made and seconded by those in attendance to accept the minutes of the 2024 annual meeting
  4. Treasurers Report – Roy Guay: motion made and seconded by those in attendance to accept the treasures report of 2024 income and expense as well as membership numbers.
  5. Nomination of Officers – Officers nominated with Board’s approval:
    1. Commodore – Don Kern
    2. Rating Chairman – Will Museler
    3. Treasurer – Roy Guay
    4. Secretary – Bob Horton
      The list of 2025 officers was approved by those in attendance.
  6. Proposed Changes for 2025 Season
    1. The proposed significant changes to PHRF-NB Regulations for 2025 had a motion made and seconded and approved by the members present.
    2. Clarification on Cruising Headsail Credit
    3. Statement that staysails, tallboys and bloopers are permitted in spinnaker class
      Noted that these sails are measured as genoas.
    4. Displacement Changes, that rating adjustment based on equipment additions will not be considered until a minimum of a ±10% change is made to the vessel’s displacement. Any reduction in displacement shall be declared to the committee for review.
    5. 8.11 Reportable Modifications
      f. Removable or addition of any ballast of lead or similar density material. Any movable ballast. (i.e. water ballast): indicate weight, location, volume and rate of transfer if             applicable.
    6. 8.2 Non-Reportable Modification
      j. There are no restrictions for headsail material of construction technique except as outlined in 6.2d Cruising Headsail Credit
    7. Rating Committee Meetings dates adjustment:
      1. Annual meeting: fourth Wednesday of January
      2. February through April & July through November: Last Monday of month at 1830. An exception will be the April meeting which was agreed to be moved to April 21st.
      3. May and June: second and last Monday of month at 1800
  7. Website upgrades – metric and SAE measurements are now in place for the 2025 rating applications. For ratings all sails are assumed to be at the max size unless noted otherwise and certified by a sailmaker letter. Also added were any previous name that a boat had raced under and the region a boat might have competed in at some time.
  8. PHRF-NB continuation of withholding dues to US Sailing because their lack of support to the regional PHRF organizations. Members present agreed to continue withholding dues. Noted that other New England regions continue to make annual payment.
  9. Support to Narragansett Bay Yacht Association. NBYA once again approached PHRF-NB seeking to have access to our email list. A solution that was agreed to was to add a field to the 2025 application with yes or no boxes to opt in or out of allowing the applicants email to be provided to NBYA. The field would be required to be selected. A motion was made and seconded and the members present voted to add this link.
  10. Open Discussion:
    a) Non-Spinnaker Adjustment – it was agreed that additional review regarding the non-spinnaker rating for non-overlapping headsails should continue.
    b) Double handed rating – PHRF-NB was approached regarding a desire to investigate providing a double handed rating for boats that applied for such a rating. The board members agreed that we do not have a method to provide such a rating adjustment at this time. The Rating Chair will investigate the adjustment in use by other PHRF regions.
  11. Adjournment: 7:30pm